Office Coordinator (f/m/d) - Reception

Permanent employee, Full-time · Martinsried (BY)

Purpose of your Job

As Office Coordinator, you will be the organizational heartbeat of our workplace—ensuring seamless day-to-day operations and supporting a productive, welcoming environment for both staff and visitors.
This role is central to maintaining smooth administrative workflows, managing office supplies, coordinating schedules, and handling internal and external communications. You’ll act as the go-to person for various departments, helping to streamline processes and keep everything running efficiently. Additionally, you’ll oversee the receipt of consumables and samples, and manage invoicing with accuracy and care.

Your Responsibility

Front desk management: act as main contact person for team and external vendors regarding office-related topics
Manage and direct visitors
Receive, screen, direct and relay telephone calls and fax messages
Responsible for incoming and outgoing mail incl. respective email accounts
Keep office clean and organized to promote an efficient work environment
Manage correspondence with service vendors
Order and maintain office supplies
Oversee property management services, including maintenance of building and ordering proper janitorial supplies if needed
Accept and document incoming samples, consumables and goods of any nature in the appropriate way while adhering to the company guidelines
Operational preparation of the meeting rooms, both the set-up and return to the original state, as well as the supervision and coordination of catering
Take care of special requests to ensure smooth and uninterrupted daily routines
Preparation of accounting documents
May participate in billing and accounting duties, including resolving billing questions, managing invoices and delivery notes
Undertake any other admin, customer service and accounts duties as required
Be a cultural ambassador and support culture in office to ensure positive working environment

What you need to succeed

Apprenticeship as business clerk or comparable
Front / back office experience preferred (2-5 years)
Exceptional proficiency in Microsoft Office Programs
Exceptional communication skills in German and (Business) English
Ability to implement procedures in a fast-paced and evolving environment
Excellent customer service skills
Attention to detail
Excellent time management skills
Ability to work under pressure
Ability to work well without supervision, decision making skills

Why to join Coriolis?

Let’s formulate innovation together…
Our success & development is created by the people working together @Coriolis. We put People first! That’s why we have a growth mindset, and value personality, collaboration and community to create an empowering and inspiring working space with focus on quality and customers.

We would like to grow together with you!
Let’s continue building and creating the future now! Join our Team of currently around 200 employees. In a highly motivated and interdisciplinary team, we provide you with a great chance to increase your experience. We offer an attractive work space at the Martinsried site. Let’s make a difference together!

Coriolis Pharma is an equal opportunity employer and welcomes applications from all qualified individuals regardless of ethnicity, sex, citizenship or gender identity, color, disability, religion/belief, sexual orientation, marital status, age or individual preferences. Different backgrounds, experiences and ideas push us further and raise the bar.

Thank you for your interest! We look forward to receiving your application documents.
Please use our career portal exclusively for this purpose.
We would like to support you from the very beginning to shape your development possibilities here at Coriolis.
For questions or further information, please visit our website or contact us directly.

We are looking forward to your application!

Your Contact

Dominik Schwemmer
Senior Business Partner - Talent & Development
People, Organization & Culture Unit

Coriolis Pharma Research GmbH
Phone: +49 (0) 89 – 417760 - 0
Fraunhoferstraße 18 b, 82152 Martinsried
www.coriolis-pharma.com

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About us

Coriolis Pharma is a global contract research and development organization (CRDO) and a premier partner for the development of liquid and lyophilized drug products, analytical services, and manufacturing services across a vast array of therapeutic modalities, including biologics, gene and cell therapies and vaccines.

Our scientists design and execute platform and custom services to accelerate and derisk our clients’ programs right from the start and throughout the entire product lifecycle.

Our company culture is based on diversity, teamwork and open and appreciative communication. That's why wonderful people from over 36 nations around the world work together successfully at Coriolis.
Our headquarters are located in Martinsried near Munich, Germany. An additional project management and business development team in the United States enables our US clients to work seamlessly with our German offices.

What motivates us? Our motivation is to improve the quality of life for humankind by enabling the development of innovative drugs through outstanding biopharmaceutical services from preclinical to commercialization

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Your application!

We appreciate your interest in Coriolis Pharma Research GmbH. Please fill in the following short form.
Should you have any difficulties in uploading your files, please contact us by mail at career@coriolis-pharma.com.